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Desktop app — in pilot with a finance team

Accounting AI software — every payment matched, every missing receipt chased

A desktop tool that reads the month's invoices, receipts and bank or card statements, matches every payment to its document, and tells you in one sentence whether everything is fine — with 32 automated checks behind it.

Built by usAva Finance
Accounting AI software — every payment matched, every missing receipt chased
1

The problem

Finance teams book card and bank lines as 'unclear payments', rebook them when the invoice finally arrives, and chase missing receipts by hand — every month, for every cardholder.

2

What we built

Drop the month's documents and statements into a folder. The tool ingests them, matches payments to invoices by reference and amount — including partial, bundled and foreign-currency payments — and turns everything left over into findings someone can act on.

3

Our contribution

Built end to end: the matching engine and its 32 checks, the statement parsers, the desktop interface, AI extraction on an EU-hosted model, and a monthly outbox that holds every message for approval before anything is sent.

The result

  • One sentence answers 'is everything fine?' — every tile drills down to the detail
  • Payments without a document surface as findings, not as 'unclear payments'
  • Messages to cardholders wait in an outbox for approval before anything is sent
  • Runs locally on folders first; e-mail intake comes next
Ava Finance

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